Microsoft Outlook Shortcuts

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Here is a selection of useful Microsoft Outlook Keyboard Shortcuts:-

Action Shortcut Key
Advanced find Ctrl + Shift + F
Change the number of calendar days that display Alt + (any number from 1-10)
Check for a new e-mail Ctrl + M or F9
Check names Ctrl + K
Check spelling F7
Copy an item Ctrl + Shift + Y
Create a meeting request Ctrl + Shift + Q
Create a message (from any Outlook view) Ctrl + Shift + M
Create a message (when in Mail) Ctrl + N
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new email message Ctrl + Shift + M
Create a new fax Ctrl + Shift + X
Create a new folder Ctrl + Shift + E
Create a new journal entry Ctrl + Shift + J
Create a new Microsoft Office document Ctrl + Shift + H
Create a new note Ctrl + Shift + N
Create a new task Ctrl + Shift + K
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Delete an item Ctrl + D
Dial a contact phone number Ctrl + Shift + D
Display Send/Receive progress (when a Send/Receive is in progress) Ctrl + B
Display the current month in calendar view Alt + =
Display the current week in calendar view Alt + –
Expand search to include items from the current folder Ctrl + Alt + K
Expand search to include subfolders Ctrl + Alt + Z
Find a contact F11
Find a message or other item (Go to Search box) Ctrl + E
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Forward as attachment Ctrl + Alt + F
Go back to the previous view in main Outlook window Alt + Left arrow
Go forward to next view in main Outlook window Alt + Right arrow
Go to different folder Ctrl + Y
Go to the next message Down arrow
Go to the previous message Up arrow
Mark a message as not junk Ctrl + Alt + J
Mark a message as read Ctrl + Q
Mark as unread Ctrl + U
Move an item Ctrl + Shift + V
Move around message header lines in the Folder Pane or an open message. Ctrl + Tab
Move around within the Folder Pane Arrow keys
Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Ctrl + Shift + Tab or Shift + Tab
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. F6
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. Tab
Open a received message Ctrl + O
Open address book Ctrl + Shift + B
Open the MailTip in the selected message Ctrl + Shift + W
Post a reply in this folder Ctrl + T
Post to this folder Ctrl + Shift + S
Print an item Ctrl + P
Reading Pane, go to the previous message Alt +Up arrow or Ctrl + comma or Alt + Page Up
Reading Pane, page down through text Spacebar
Reading Pane, page up through text Shift + Spacebar
Reply all to a message Ctrl + Shift + R
Reply to a message Ctrl + R
Save (except in tasks) Ctrl + S or Shift + F12
Save and close (except in mail) Alt + S
Save As (only in mail) F12
Search for text within an open item F4
Send a message Ctrl + Enter
Send and Receive F9
Send or post or reply all Alt + S
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Folder List in the Folder pane Ctrl + 6
Switch to Inbox Ctrl + Shift + I
Switch to Mail Ctrl + 1
Switch to next message (with message open) Ctrl + period
Switch to Notes Ctrl + 5
Switch to previous message (with message open) Ctrl + comma
Switch to Shortcuts Ctrl + 7
Switch to Tasks Ctrl + 4

Post a comment if we have missed any that you regularly use!

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Glenn

A highly experienced Web Developer (WordPress, Webflow, Weebly & Custom), Front-end / Back-end Developer & New Media Specialist, with extensive knowledge of a wide spectrum of technologies in the Development and Creative Industries, built up over a number of years.