Mac set Deleted & Sent Folder same as IMAP server

If you are using IMAP email then it’s probably for the convenience of deleting email from your iPhone and then also having it deleted on your Mac. Same process for sending an email on your iPhone and having it appear in the sent items on your Mac. However more often than not this doesn’t work out of the box.

Why it may not be syncing from one device to the other

The key here is that the Sent folder (sent) and Trash  folder (deleted messages) must map to the trash and sent folder on your IMAP email ‘ON THE SERVER’.

For iPhone / iPad etc

  1. Settings
  2. Mail, Contacts, Calendars
  3. Select your account e.g.
  4. Click the ‘Account’
  5. ‘Advanced’
  6. Go through each folder ‘Sent Mailbox’, ‘Deleted Mailbox’ (Drafts mailbox and Archive Mailbox if you wish) and in each case school down to the corresponding folder ‘ON THE SERVER’
  7. Go back and click ‘Done’ when you are finished

For Mac

Your Mac will generally map the sent folder correctly, however interestingly this isn’t necessarily;y the case for the ‘Deleted Mailbox’ and as a consequence if you delete an email from your iPhone it can still show on your Mac – that’s a pain.

  1. In Mac Mail click on your Trash folder on the server. My IMAP trash folder is called ‘deleted messages’
  2. Click ‘Mailbox’ in the menu
  3. Use This Mailbox As > Trash Mailbox (or ‘Sent)
  4. You will now see the same deleted /sent items as on your iPhone / iPad

Annoyances here

For some reason Mac mail doesn’t effectively sync these items in the main Trash folder. I presumer this is a Apple Mail bug.


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Mac set Deleted & Sent Folder same as IMAP server 0da77002febbfe28d15144a57bbcc2c9 s 180 d mm r g


A highly experienced Web Designer / Web Developer (Webflow, WordPress, Weebly & Custom), Front-end / Back-end Developer & New Media Specialist, with extensive knowledge of a wide spectrum of technologies in the Development and Creative Industries, built up over a number of years.